Hello from Columbia College!

I think august got canceled.

Love Pfeiffer Beach!!!

Welcome, everyone!

Love!!!!

💛

Yes!

Kudos for accessibility add 🌟

The Ungrading workshop is actually scheduled for Jan. 25, 10-11:15am: https://cccconfer.zoom.us/webinar/register/WN_3UebrvB5T1uK7tlyGqYibA

Can't WAIT for the ungrading workshop.

Ungrading for Learning and Equity (CVC/@ONE Webinar on 1/25 by Susan Blum) https://cccconfer.zoom.us/webinar/register/WN_3UebrvB5T1uK7tlyGqYibA

WOOHOO for Susan Blum 🎆

@Wendy Me, too!

Ungrading Webinar reg page: https://cccconfer.zoom.us/webinar/register/WN_3UebrvB5T1uK7tlyGqYibA

May we share the Ungrading webinar info with faculty?

Mai, absolutely! Please share.

Great! Will do.

These slides will be included in the information posted later, correct?

Davena, yes

Great!

I thought so, but wanted to confirm. I cannot take notes quite so quickly. Thanks Jim.

(I do so many screenshots in these meetings for my own notes :-)

Aren't the recordings and transcripts made available?

If anyone still needs the .ics calendar file for the DECO meetings for 2021-22, it’s here: https://cccconfer.zoom.us/meeting/tJcodeyrrzspHdE9Z5kx5ZxB5l-9MRrwMi6p/ics?icsToken=98tyKuCrqzkvGdWVsx6CRowqGYjoZ-nzmGJegqd4xSWwCDgGWBvUY-4Pa59NAs_9

Thanks, @Jim!

Yes. recordings can be found on the DECO website

http://cccdeco.org/resources/ccc-de-coordinators-monthly-meetings-links/

Anything about defining HyFlex?

I notice it doesn’t say “required” meetings. If a course has weekly optional review sessions or office hours… do these need to be published before the course?

Is the BOG-approved language posted somewhere?

Approximately when will the guidance come out?

Question about publication in course schedule: would this new requirement apply to in-person classes that use Canvas or LMS to submit assignment?

@Jennifer, we will ask Erin to address this.

Great question, Joanna S.

This is an academic and professional matter because it’s regarding curriculum

That seems like faculty purview. Teaching French might reasonably require it, teaching physics may not.

Curriculum is 10+1

@Jennifer, those new 55005 requirements are specific to “distance education format” courses

We put it in the schedule of classes that the use of technology will be required if a class is web enhancing

If you’re using canvas … doesn’t that make it hybrid?

As long as instruction isn't happening on the platform.

Not if all the instructional meetings are in person, Nick

@Nick, only if you are replacing F2F time with online, not if web enhancing

We know many instructors going back to in-person classes still want to use Canvas even though all lecture time is in person.

k

what about assessment, since someone mentioned quizzes

We call it "enhancing" a class if someone just posts grades and announcements through Canvas.

https://go.boarddocs.com/ca/cccchan/Board.nsf/goto?open&id=C6MS2J70696B

@Maria, if instructors use online quizzes, that is considered like a take home exam since not replacing class time

@Wendy, thanks!!

ASCCC Resolution on HyFlex asks for some clarity from CCCCO

Is there some limit to how much we can use online (LMS) like Canvas in a FtF course without defining it as "online" or "DE"?

"optional" is problematic because many instructors call them optional when they are really more closely to required.

and optional opportunities may change success rates, so maybe not so optional

If required then it should be on the schedule

@Steve, a course becomes DE when FTF instructional time is replaced with non-FTF (when faculty are separated from students)

a previous Hyflex guidance memo was mentioned, does anyone have a link to that?

This is a federal definition 600.2 CFR

So, is homework (discussion boards, etc) considered a "replacement" to FtF?

Do the guidance memos get circulate on the DECO Listserv?

If a synchronous meeting is required but not with a set day/time--the instructor is willing be flexible to accommodate students--should they still specify that?

Where do we find the guidance memos?

@Steve, homework is defined differently—not as instructional time.

@ Homework is not a replacement for class time unless you are actually not having students come to in-personclass.

Federal definitions of academic engagement and distance education can be found in Chapter 34 600.2: https://www.ecfr.gov/current/title-34/subtitle-B/chapter-VI/part-600

@Steve - Is the face to face class being scheduled for less time? Then it would be hybrid. If the face to face time is not being scheduled for less, than the use of the LMS does not make it online.

I will put link to CCCCO page for memos (unless someone beats me to it) :-)

Thanks Kathy! That is very helpful!

Here’s the main memo/guidance page

Go Wendy!

@Kandace, I don't think the link shared

https://www.cccco.edu/Search-Memos-and-Official-Documents

The ContactInfo API eliminates the manual workload on admissions staff who have to verify residency.

@Andrea - great news!

Here is a link to last Monday's Board agenda. Scroll to item 4.3 for the links to the title 5 changes: https://go.boarddocs.com/ca/cccchan/Board.nsf/goto?open&id=C6MS2J70696B

Pending and recently approved regulatory actions are found here: https://www.cccco.edu/About-Us/Chancellors-Office/Divisions/General-Counsel/Pending-Regulatory-Action

All California community colleges are part of the WCET State Authorization Network:https://wcetsan.wiche.edu/

Contact Chermain, Rebecca, or Erin if you want to be on the SAN updates and list where questions about state auth are shared.

If you are a new DE Coordinator, you are likely listed as the State Authorization Network Contact for your college. If this is not the case, please let me know. elarson@cccco.edu

SARA: State Authorization Reciprocity Agreement

To learn more about state authorization, you can go to SAN "State Authorization 101" pages: https://wcetsan.wiche.edu/state-authorization-101

I just added the document referred to earlier about attendance accounting (synchronous vs asynchronous)

Cheryl has shared her slides with us so they will be posed to the CCCDECO.org site later today.

The US Dept of Education regulation about state authorization. Institutions are expected to be in compliance if they offer federal financial aid.See 600.9(c):https://www.ecfr.gov/current/title-34/subtitle-B/chapter-VI/part-600#600.9

Wording for 668.43 that Cheryl is referencing:https://www.ecfr.gov/current/title-34/subtitle-B/chapter-VI/part-668#668.43

Thanks for the references, Russ!

Question: Does this apply to faculty who have moved out of state but still retain employment?

Regarding faculty different states have different rules regarding those faculty.

A few states require that the institution to be approved to offer courses in that state if you have faculty there.State with income taxes will likely require that you pay taxes for faculty resident in other states.

Just so everyone knows since we didn’t introduce him, Russ Poulin is the Executive Director for WCET. Thanks for monitoring chat, Russ.

Happy to help!

City College of San Francisco encountered this with faculty location and I am happy to share our experience. My email is cdewar@ccsf.edu.

@WCET/SAN Team - Thank you. This is very helpful.

does this apply to study abroad? any modality?

to Jennifer's question...if you have faculty in other states, you need to learn about the rules regarding those faculty.

Thanks to CVC we are all members of the State Authorization Network.

link for professional licensing?

(webinar)

For study abroad, you need to assure that you are following the rules of that country.

thanks

Is it okay for schools to say they will not accept enrollments from certain states (because if the fees required for instance)?

@Russ, if Cheryl does not have time to address this, can you say how these rules are enforced? Monitored, or only by complaint?

Professional licensure webinar on 12/8: https://wcet.wiche.edu/events/practical-approaches-to-compliance-part-2/

ty

Rules are monitored by the states themselves. Often thru complaints.Also, you will need to demonstrate that you are in compliance as part of federal financial aid audits. If you are teaching students in other states, they will expect to show that you have the approval of the state where the student is locate.

Russ, where can I find the link for the 12/1 event re: RSI?

RSI webcast: https://wcet.wiche.edu/events/practical-approaches-to-compliance-part-1/

Excellent

Thank you, Cheryl!!

Thank you!

Thanks!

Thanks, Russ

It's complex. Can we do a precon at your next big meeting?

Thank you!

Take a deep breath and have a great Thanksgiving break!

Complete our meeting topic surveyhttps://survey.alchemer.com/s3/6479770/Survey-of-Priorities-for-DECO-Monthly-Online-Meeting-Topicsif you have not, and/or send suggestions for meeting topics and guests toDECO@CCCDECO.ORG or JMILLER@4CD.EDU or jjulius@miracosta.edu

For those of you not familiar with DET/CHE, it's an annual conference the week after Thanksgiving that includes educational technology movers and shakers from all segments of California higher education. CCC DE is always well represented! The conference is fully online again this year on Dec. 1-2 and registration is only $25. https://detche.com/

Thank you

Great meeting. Thanks/