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November 2021 DE Coordinators Org. Meeting - Shared screen with speaker view
Kathy Schultz
12:43
Hello from Columbia College!
Nick DeMello
14:45
I think august got canceled.
Mai Soua Lee (she/her)
15:52
Love Pfeiffer Beach!!!
CCC DECO
16:17
Welcome, everyone!
Dawn Heuft
17:30
Love!!!!
Wendy Riggs (she/her)
17:34
đź’›
Leslie Reeves
17:41
Yes!
Suzanne Wakim
17:52
Kudos for accessibility add 🌟
Maritez Apigo
18:29
The Ungrading workshop is actually scheduled for Jan. 25, 10-11:15am: https://cccconfer.zoom.us/webinar/register/WN_3UebrvB5T1uK7tlyGqYibA
Wendy Riggs (she/her)
18:42
Can't WAIT for the ungrading workshop.
Michelle Pacansky-Brock (she/her)
18:52
Ungrading for Learning and Equity (CVC/@ONE Webinar on 1/25 by Susan Blum) https://cccconfer.zoom.us/webinar/register/WN_3UebrvB5T1uK7tlyGqYibA
Suzanne Wakim
18:54
WOOHOO for Susan Blum 🎆
Maritez Apigo
18:55
@Wendy Me, too!
Helen Graves - CVC/@ONE (she/her)
19:21
Ungrading Webinar reg page: https://cccconfer.zoom.us/webinar/register/WN_3UebrvB5T1uK7tlyGqYibA
Mai Soua Lee (she/her)
21:47
May we share the Ungrading webinar info with faculty?
Michelle Pacansky-Brock (she/her)
22:01
Mai, absolutely! Please share.
Mai Soua Lee (she/her)
22:13
Great! Will do.
Davena BurnsPeters (she/her/hers)
26:19
These slides will be included in the information posted later, correct?
Jim Julius (he/him)
26:32
Davena, yes
Piper Rooney
26:38
Great!
Davena BurnsPeters (she/her/hers)
26:53
I thought so, but wanted to confirm. I cannot take notes quite so quickly. Thanks Jim.
Jim Julius (he/him)
27:58
(I do so many screenshots in these meetings for my own notes :-)
Steve Lipman
29:00
Aren't the recordings and transcripts made available?
Jim Julius (he/him)
29:28
If anyone still needs the .ics calendar file for the DECO meetings for 2021-22, it’s here: https://cccconfer.zoom.us/meeting/tJcodeyrrzspHdE9Z5kx5ZxB5l-9MRrwMi6p/ics?icsToken=98tyKuCrqzkvGdWVsx6CRowqGYjoZ-nzmGJegqd4xSWwCDgGWBvUY-4Pa59NAs_9
CCC DECO
29:48
Thanks, @Jim!
Rhiannon Lares
30:06
Yes. recordings can be found on the DECO website
Rhiannon Lares
30:07
http://cccdeco.org/resources/ccc-de-coordinators-monthly-meetings-links/
Audrey Blumeneau
30:25
Anything about defining HyFlex?
Nick DeMello
30:28
I notice it doesn’t say “required” meetings. If a course has weekly optional review sessions or office hours… do these need to be published before the course?
Scott Vigallon
30:31
Is the BOG-approved language posted somewhere?
Whitney Clay
30:41
Approximately when will the guidance come out?
Jennifer Kienzle
30:45
Question about publication in course schedule: would this new requirement apply to in-person classes that use Canvas or LMS to submit assignment?
CCC DECO
31:50
@Jennifer, we will ask Erin to address this.
Kandace Knudson
31:52
Great question, Joanna S.
Kandace Knudson
32:14
This is an academic and professional matter because it’s regarding curriculum
Nick DeMello
32:14
That seems like faculty purview. Teaching French might reasonably require it, teaching physics may not.
CCC DECO
32:42
Curriculum is 10+1
Jim Julius (he/him)
32:44
@Jennifer, those new 55005 requirements are specific to “distance education format” courses
Wendy Bass (she/her)
34:23
We put it in the schedule of classes that the use of technology will be required if a class is web enhancing
Nick DeMello
34:31
If you’re using canvas … doesn’t that make it hybrid?
Jodie Butler
34:37
As long as instruction isn't happening on the platform.
Jim Julius (he/him)
34:43
Not if all the instructional meetings are in person, Nick
Wendy Bass (she/her)
34:49
@Nick, only if you are replacing F2F time with online, not if web enhancing
Jennifer Kienzle
34:53
We know many instructors going back to in-person classes still want to use Canvas even though all lecture time is in person.
Nick DeMello
35:02
k
Maria Elena Fernandez
35:12
what about assessment, since someone mentioned quizzes
Toni Pfister, she/her/hers
35:15
We call it "enhancing" a class if someone just posts grades and announcements through Canvas.
Antoniette Aizon - MCC
35:43
https://go.boarddocs.com/ca/cccchan/Board.nsf/goto?open&id=C6MS2J70696B
Wendy Bass (she/her)
36:03
@Maria, if instructors use online quizzes, that is considered like a take home exam since not replacing class time
Maria Elena Fernandez
36:16
@Wendy, thanks!!
Kandace Knudson
36:23
ASCCC Resolution on HyFlex asks for some clarity from CCCCO
Steve Lipman
36:34
Is there some limit to how much we can use online (LMS) like Canvas in a FtF course without defining it as "online" or "DE"?
Suzanne Wakim
37:17
"optional" is problematic because many instructors call them optional when they are really more closely to required.
Nick DeMello
37:35
and optional opportunities may change success rates, so maybe not so optional
Antoniette Aizon - MCC
37:43
If required then it should be on the schedule
Kandace Knudson
38:00
@Steve, a course becomes DE when FTF instructional time is replaced with non-FTF (when faculty are separated from students)
Maria Elena Fernandez
38:20
a previous Hyflex guidance memo was mentioned, does anyone have a link to that?
Kandace Knudson
38:22
This is a federal definition 600.2 CFR
Steve Lipman
38:38
So, is homework (discussion boards, etc) considered a "replacement" to FtF?
Donna Eyestone
38:47
Do the guidance memos get circulate on the DECO Listserv?
Pamela Bimbi
39:28
If a synchronous meeting is required but not with a set day/time--the instructor is willing be flexible to accommodate students--should they still specify that?
Ana De La Mora
39:49
Where do we find the guidance memos?
Kandace Knudson
40:00
@Steve, homework is defined differently—not as instructional time.
Jim Julius (he/him)
40:01
@ Homework is not a replacement for class time unless you are actually not having students come to in-personclass.
Russ Poulin
40:04
Federal definitions of academic engagement and distance education can be found in Chapter 34 600.2: https://www.ecfr.gov/current/title-34/subtitle-B/chapter-VI/part-600
Kathy Schultz
40:06
@Steve - Is the face to face class being scheduled for less time? Then it would be hybrid. If the face to face time is not being scheduled for less, than the use of the LMS does not make it online.
Kandace Knudson
40:30
I will put link to CCCCO page for memos (unless someone beats me to it) :-)
Steve Lipman
41:05
Thanks Kathy! That is very helpful!
Kandace Knudson
41:23
Here’s the main memo/guidance page
Travis Du Bry
41:40
Go Wendy!
Maria Elena Fernandez
42:06
@Kandace, I don't think the link shared
Kandace Knudson
42:15
https://www.cccco.edu/Search-Memos-and-Official-Documents
Andrea Hanstein
43:10
The ContactInfo API eliminates the manual workload on admissions staff who have to verify residency.
Lisa Beach (she/her)
44:06
@Andrea - great news!
Erin Larson
44:46
Here is a link to last Monday's Board agenda. Scroll to item 4.3 for the links to the title 5 changes: https://go.boarddocs.com/ca/cccchan/Board.nsf/goto?open&id=C6MS2J70696B
Erin Larson
46:22
Pending and recently approved regulatory actions are found here: https://www.cccco.edu/About-Us/Chancellors-Office/Divisions/General-Counsel/Pending-Regulatory-Action
Russ Poulin
48:47
All California community colleges are part of the WCET State Authorization Network:https://wcetsan.wiche.edu/
Russ Poulin
49:38
Contact Chermain, Rebecca, or Erin if you want to be on the SAN updates and list where questions about state auth are shared.
Erin Larson
52:41
If you are a new DE Coordinator, you are likely listed as the State Authorization Network Contact for your college. If this is not the case, please let me know. elarson@cccco.edu
CCC DECO
52:58
SARA: State Authorization Reciprocity Agreement
Russ Poulin
53:10
To learn more about state authorization, you can go to SAN "State Authorization 101" pages: https://wcetsan.wiche.edu/state-authorization-101
Kandace Knudson
54:17
I just added the document referred to earlier about attendance accounting (synchronous vs asynchronous)
CCC DECO
56:57
Cheryl has shared her slides with us so they will be posed to the CCCDECO.org site later today.
Russ Poulin
57:22
The US Dept of Education regulation about state authorization. Institutions are expected to be in compliance if they offer federal financial aid.See 600.9(c):https://www.ecfr.gov/current/title-34/subtitle-B/chapter-VI/part-600#600.9
Russ Poulin
01:01:28
Wording for 668.43 that Cheryl is referencing:https://www.ecfr.gov/current/title-34/subtitle-B/chapter-VI/part-668#668.43
Kandace Knudson
01:02:58
Thanks for the references, Russ!
Jennifer Kienzle
01:03:17
Question: Does this apply to faculty who have moved out of state but still retain employment?
Russ Poulin
01:03:51
Regarding faculty different states have different rules regarding those faculty.
Russ Poulin
01:05:05
A few states require that the institution to be approved to offer courses in that state if you have faculty there.State with income taxes will likely require that you pay taxes for faculty resident in other states.
CCC DECO
01:05:18
Just so everyone knows since we didn’t introduce him, Russ Poulin is the Executive Director for WCET. Thanks for monitoring chat, Russ.
Russ Poulin
01:05:30
Happy to help!
Cynthia Dewar (she|her)
01:06:43
City College of San Francisco encountered this with faculty location and I am happy to share our experience. My email is cdewar@ccsf.edu.
Will Breitbach
01:06:44
@WCET/SAN Team - Thank you. This is very helpful.
Maria Elena Fernandez
01:06:51
does this apply to study abroad? any modality?
Russ Poulin
01:07:01
to Jennifer's question...if you have faculty in other states, you need to learn about the rules regarding those faculty.
Erin Larson
01:07:08
Thanks to CVC we are all members of the State Authorization Network.
Nick DeMello
01:07:09
link for professional licensing?
Nick DeMello
01:07:17
(webinar)
Russ Poulin
01:07:35
For study abroad, you need to assure that you are following the rules of that country.
Maria Elena Fernandez
01:08:08
thanks
Dan Barnett
01:08:10
Is it okay for schools to say they will not accept enrollments from certain states (because if the fees required for instance)?
CCC DECO
01:08:23
@Russ, if Cheryl does not have time to address this, can you say how these rules are enforced? Monitored, or only by complaint?
Russ Poulin
01:08:52
Professional licensure webinar on 12/8: https://wcet.wiche.edu/events/practical-approaches-to-compliance-part-2/
Nick DeMello
01:10:07
ty
Russ Poulin
01:10:38
Rules are monitored by the states themselves. Often thru complaints.Also, you will need to demonstrate that you are in compliance as part of federal financial aid audits. If you are teaching students in other states, they will expect to show that you have the approval of the state where the student is locate.
Kandace Knudson
01:11:05
Russ, where can I find the link for the 12/1 event re: RSI?
Russ Poulin
01:11:28
RSI webcast: https://wcet.wiche.edu/events/practical-approaches-to-compliance-part-1/
Will Breitbach
01:11:30
Excellent
Kandace Knudson
01:11:30
Thank you, Cheryl!!
Melvin Cobb
01:11:36
Thank you!
Maria Elena Fernandez
01:11:44
Thanks!
Kandace Knudson
01:11:47
Thanks, Russ
Russ Poulin
01:11:51
It's complex. Can we do a precon at your next big meeting?
Ingrid Greenberg
01:11:53
Thank you!
Kandace Knudson
01:12:22
Take a deep breath and have a great Thanksgiving break!
Rhiannon Lares
01:12:41
Complete our meeting topic surveyhttps://survey.alchemer.com/s3/6479770/Survey-of-Priorities-for-DECO-Monthly-Online-Meeting-Topicsif you have not, and/or send suggestions for meeting topics and guests toDECO@CCCDECO.ORG or JMILLER@4CD.EDU or jjulius@miracosta.edu
Jim Julius (he/him)
01:12:50
For those of you not familiar with DET/CHE, it's an annual conference the week after Thanksgiving that includes educational technology movers and shakers from all segments of California higher education. CCC DE is always well represented! The conference is fully online again this year on Dec. 1-2 and registration is only $25. https://detche.com/
Aileen
01:13:45
Thank you
Robin Kurotori
01:13:45
Great meeting. Thanks/