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Monthly Online DE Coordinators Meeting
Jim Julius
33:34
Sarah’s google doc for folks to share their DE certification requirement (or non-requirement) https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_spreadsheets_d_11r-5F7mSqNSYQi1suNbfY4g3z1TDeN0T8oudKnL3fjWM8_edit-3Fusp-3Dsharing&d=DwMFAg&c=bxXB6XgK3xQjNA1pniRjug&r=rFjugKmaDEJdVIc4azANgzjv2spG3qc03BwCv0CHweo&m=R-0TTMW0pFZg3zQGvzkH54y5-F498Be73uPg6qvttVc&s=Q_QchLxVdA3oD-fAujQy0z_KTpV52izawrKjLC_Ecm8&e=
Jim Julius
33:41
Oh geez sorry bad link
Jim Julius
33:57
Sarah’s google doc: https://docs.google.com/spreadsheets/d/11r_7mSqNSYQi1suNbfY4g3z1TDeN0T8oudKnL3fjWM8/edit#gid=0
Michelle Pacansky-Brock
35:59
https://onlinenetworkofeducators.org/caninnovate18-full-program/
Lisa Beach
36:04
Thanks @Jim!
Michelle Pacansky-Brock
36:19
My email is mpb@ccconlineed.org
Michelle Pacansky-Brock
37:54
Also, CVC/OEI-@ONE’s First Friday webinar series for Nov 2 is Creating Inclusive Learning Environments for All Students. The 3 webinars are now open for registration: https://onlinenetworkofeducators.org/caninnovate18-full-program/
Jim Julius
41:18
??? Erin, it’s great that the DE surveys are being done regularly now. Is there any chance though of revisiting the survey design? I know a lot of folks feel they are overly long. They may be a bit dated too…
Carol Reitan
41:19
where is t he link to indicate commitment?
Monica Ambalal
46:33
Erin hi there - maybe I am late to this, but can you all clarify why they are looking for a CEO? Wouldn’t this be a chancellor or a dean etc.? It sounds so corporate - is this a not-for-profit?
Jim Julius
46:36
Ok thaks
Kenley Neufeld
47:25
Every college has a CEO
Monica Ambalal
47:29
OK we will have to look into it -
Jennifer Kalfsbeek
47:32
A CEO is a President
Kenley Neufeld
47:36
aka: Superintendent/President
srujanatumu
47:41
I know today is the due date to commitment. Is it a hard deadline or can one of our college confirm on Monday as well?
Stephanie Droker
48:02
Accreditation requires a CEO - so it can't be a dean
Kenley Neufeld
48:16
In all our reports to the Chancellor’s Office, we always refer to CEO, CIO, CSSO, etc
Kenley Neufeld
48:25
CTO
Jasmine Phillips
48:48
The due date for commitment for the surveys are for the 2019-2020 year?
srujanatumu
48:49
Thank you.
Jim Julius
49:11
wait what
Kandace Knudson
49:18
NOOOOOO!
Carol Reitan
49:30
What will we do without Erin?
Brett
49:31
We will miss you!
Carol Hobson
49:31
oh no Erin.
Jim Julius
49:34
What will we do without you? What will LeBaron do?
Jim Julius
49:36
??????
Carol Hobson
49:48
Can we sign a petition? :)
Linda Delzeit-McIntyre
49:49
Thank you, Erin, for everything you've done to help us! Best of luck in the new position.
Bev Van Citters
50:00
NO—tank you for everything Erin—we have truly appreciated your work!
Carol Reitan
50:02
I will sign!
Alice Dieli
50:04
Oh Dear - I'll sign!
Celine Pinet
50:11
Wishing you the best!
Bob Nash
50:59
Thank you for all your work supporting Distance Education in our state. I know you'll continue that good work in student services. ;-)
Bob Nash
51:24
Online students need services too.
Wendy Bass
51:44
Erin, you will be missed!
Wendy Bass
54:16
But if we get audited by Financial Aid, we still need to make sure there is student-to-student interactions?
Jim Julius
54:44
Wendy, Financial Aid is also a federal thing. They have no requirement about that.
Wendy Bass
55:43
@Jim, thanks :)
Jim Julius
56:30
CA is the only entity to have a regulation now about student-student interaction. It would have to be a CA state government audit, like what was done last fall regarding accessibility.
Kandace Knudson
56:40
Is that protocol available online?
Lisa Beach
57:21
I'm hosting a conversation about this at CanInnovate, BTW
Wendy Bass
58:41
Does this mean that the accrediting team has to have teacher access in the precious semester. In canvas, once a course closes, we cannot add any visitors or even instructors to that class. So unless we get a list, we would have to change the end date on every class that to add the accrediting team to the shells
Alice Dieli
59:06
?however even though we know there are flaws, portal login and password will suffice for number 2
Bob Nash
59:07
Is user name and password enough to authenticate students?
Jim Julius
59:43
There have been dings for authentication when online classes were found that just had students going straight to a publisher website and not through the college system, and didn’t have any other approved methods of authentication …
Jim Julius
01:00:21
——But I wonder if that ding would occur now that they are saying to “disregard the outliers”
Bob Nash
01:00:56
How do you let students in to work out incompletes (if you close classes at the end of the term)?
Alice Dieli
01:00:58
thanks!
Carol Hobson
01:01:17
I don't think you answered--is that going to be teacher access to our classes?
Bob Nash
01:02:08
It could be "evaluator" access maybe?
Wendy Bass
01:02:26
@Bob, we create a new shell for the incompletes
Bob Nash
01:02:34
Or your Canvas Admin could create a special role for this purpose?
Alice Dieli
01:02:48
right...what can they see?
Wendy Bass
01:03:11
OR change the end date of the class so we can let the student still access it. But it involves individually doing this for each course
Jim Julius
01:03:28
Is it up to the college to provide the “representative sample” of classes - i.e. college chooses which classes to share?
Kenley Neufeld
01:03:46
@Jim - I believe it’s random selection
Jim Julius
01:04:05
Kenley, how literally would that be done?
Kenley Neufeld
01:04:14
I used their protocol last year on a visit and decided at that time that I would begin doing this every semester with our online classes
Alice Dieli
01:04:25
yes, but to see inbox, you are seeing the teacher private conversations with students - could be problematic
Kenley Neufeld
01:04:31
@Jim Random?
Kenley Neufeld
01:04:49
Put all the CRNs in a hat and pick 10%
Michelle Pacansky-Brock
01:04:50
Register here for Lisa’s Can•Innovate presentation on 10/26, “ACCJC Determination of Regular and Effective Contact” https://cccconfer.zoom.us/webinar/register/WN_kn3WYn7KS7SgTsoksOTZ6A
Jim Julius
01:05:40
Who performs the random sampling and when? Ie how much time does the district have to prepare access to the selected classes?
Jim Julius
01:06:05
That is helpful, great!
Jim Julius
01:06:13
Much better than the scramble when the team arrives.
Alice Dieli
01:07:00
@Kenley how do you allow access to inbox?
Kenley Neufeld
01:07:02
That’s important for everyone to keep in mind (at least for me!). It’s only 100% fully online sections. We discussed this at DEETAC last year sometime.
Kenley Neufeld
01:08:18
@Alice they don’t get access to InBox. It’s just like email communications. If the team asks for samples of student to instructor communication we then ask for it from the instructor.
Kenley Neufeld
01:08:26
@Alice that’s what we did on the last visit
Scott Vigallon
01:08:31
Sounds like accreditors don't check for web accessibility.
Kenley Neufeld
01:08:43
@Alice, because as you know, the InBox is private. Person to person.
Lisa Beach
01:09:00
But I think that's problematic @Kenley, since faculty will say they're using the Inbox for that regular communication
Kenley Neufeld
01:09:27
Right @Lisa! That’s why you can print out (PDF) samples of that regular communication.
Alice Dieli
01:10:02
@Kenley @Lisa if faculty can provide samples with names redacted, that sounds like it would be acceptable, then
Lisa Beach
01:10:06
If they'll accept that
Lisa Beach
01:10:19
Never seen that done, but sounds like a good idea
Lisa Beach
01:10:28
Redacted, as you say
Kenley Neufeld
01:10:29
If the college “defines” email as a method, then they have to
Kandace Knudson
01:10:40
Do we only have to report if the courses are *offered*? We *approve* a bunch to be taught online but only teach a small % online
Kenley Neufeld
01:10:47
Remember her first slide: the college defines the regular and substantive contact.
Jim Julius
01:11:01
Sorry, is she saying ECAR? I don’t know the reference
Alice Dieli
01:11:06
Right...okay, sounds like we can customize
Bob Nash
01:11:22
For auditing online courses, would there be any philosophical problem with the team accessing all the courses using the colleges test environment of Canvas vs. production environment? Test should include all the course data that is in production, only it's about 3 weeks behind. But, that probably wouldn't matter to a team looking at a prior term's courses.
Kandace Knudson
01:11:25
thank you!
Jim Julius
01:12:18
thanks
Kenley Neufeld
01:12:22
Your Financial Aid Director is responsible for updating that information as things change
Monica Ambalal
01:13:20
So, at my school - people are confused about what constitutes a ‘program.’ The certificate or degree is understood for the 50% rule, but what constitutes a program please.
Lisa Beach
01:13:27
@Bob - we thought of that but not all colleges would understand how to do that
Alice Dieli
01:13:44
so is each instructor allowed to provide their specific activites
Kenley Neufeld
01:13:45
Side note: A faculty member’s email is not private. Anything can get a freedom of information request. ;-)
Jasmine Phillips
01:13:58
I just want to clarify, that if a “program” let’s say a degree in psych, is 60 units, and if 50% or more of those courses are approved to be online (GE and Major, and Elective courses) then you would fill out a substantive change for good for 5 years for the entire campus and any future programs that would fall under the same category within the 5 years?
Alice Dieli
01:14:07
@Kenley - true, but I was thinking about students and FERPA
Kenley Neufeld
01:14:18
@Alice I was just being difficult.
Gwendolyn Lewis Huddleston
01:14:21
Please state again the difference in action if a program is fully online available.
Jim Julius
01:14:26
If a program has already been included in a sub change, even though it was more “DE by Default” at the time, but now it is really being marketed as a 100% online program, is there a need for any additional sub change approval?
Kenley Neufeld
01:14:51
Yes!
Kenley Neufeld
01:15:57
?? The degree in PSY would be 60 units, but that’d probably include the GE
Lisa Beach
01:16:15
@Kenley - not you ;-)
Kenley Neufeld
01:16:28
?? So is it 50% of the program requirements that include GE or don’t include GE
Jim Julius
01:17:15
So does this mean that we need to plan on doing a significant sub change process every 5 years?
Celine Pinet
01:17:20
Staphine,
Monica Ambalal
01:17:42
I know the ALO is responsible for these things, but at most of our institutions - faculty is looking to DE Coords to educate them and constituents. I hope ACCJC can legally provide some info for us Coordinators.
Alice Dieli
01:17:42
Please mute if you are not talking
Jim Julius
01:17:44
Kenley, GE is included.
Gwendolyn Lewis Huddleston
01:17:51
my phone isn't working well, here it is typed.
Celine Pinet
01:18:00
Stephanie: Will you be at the CIO conference next week?
Kenley Neufeld
01:18:39
Most of our degrees can be completed 50% or more online because of GE. Even Art Studio reaches that threshold.
Kenley Neufeld
01:20:03
That’s what I thought
Gwendolyn Lewis Huddleston
01:20:32
We put all DE programs through approval but now we are considering preparing programs that can be done 100% online. None of these are coorespondence ed, guaranteed. In these cases do we file each program as its own separate substantive change form or maintain the full campus together?
Kenley Neufeld
01:20:39
For the record: When you add a new program that is fully online is when we need to submit to ACCJC.
Celine Pinet
01:20:49
Standard IIA16 askes whether we have programs fully online. Does it mean 50% or line or fully online?
Kenley Neufeld
01:22:08
It’s important because of all the changes in sub changes that have occurred since Richard came on board
Monica Ambalal
01:23:40
Last question - what if a department suddenly has 80% of their classes offered online? But they don’t offer a degree or certificate?
Celine Pinet
01:26:16
IIA 16
Celine Pinet
01:26:38
somewhere in II A
Celine Pinet
01:27:37
we have a program that is fully online except one GE class - do we have any fully online program
Kenley Neufeld
01:27:55
I was only commenting that it’s important for us to talk about sub changes
Kenley Neufeld
01:28:09
Especially in light of a change in the process by ACCJC
Celine Pinet
01:28:18
yes
Celine Pinet
01:28:23
yes I am asking
Lisa Beach
01:28:27
agreed
Lisa Beach
01:28:39
Good question, Joanna
Monica Ambalal
01:28:42
Yes please! I have written in and she says the ALO has to answer.
Scott Vigallon
01:28:50
Can these questions and answers be put into an FAQs so we can all be on the same page?
Lisa Beach
01:29:00
Great idea @Scott
Jim Julius
01:29:19
Answer to every FAQ: “It depends"
Lisa Beach
01:29:25
LOL
Monica Ambalal
01:29:28
I second the motion for an FAQ - our faculty and deans are in need of this information seriously.
Jim Julius
01:30:45
https://accjc.org/publications/
Carol Reitan
01:30:53
So glad to hear that the guide has been revised!
Jim Julius
01:31:09
Thank you Stephanie!!!!
Monica Ambalal
01:31:14
Thanks all
Jim Julius
01:31:18
Thanks DECO for bringing Stephanie in
Lisa Beach
01:31:22
Thanks everyone! Please look for the PD survey in your mailbox :)
Brett
01:31:27
Thank you!
xochitl.tirado
01:31:28
Great information :)
Kandace Knudson
01:31:29
Thank you!
Lisa Beach
01:31:43
Great work, Joanna!
April Cubbage
01:31:43
Have a great weekend everyone!
Steve Perry
01:31:46
Thaks\
Michael Kilivris
01:31:50
Thanks!