Monthly Online DE Coordinators Meeting
Sarah’s google doc for folks to share their DE certification requirement (or non-requirement) https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_spreadsheets_d_11r-5F7mSqNSYQi1suNbfY4g3z1TDeN0T8oudKnL3fjWM8_edit-3Fusp-3Dsharing&d=DwMFAg&c=bxXB6XgK3xQjNA1pniRjug&r=rFjugKmaDEJdVIc4azANgzjv2spG3qc03BwCv0CHweo&m=R-0TTMW0pFZg3zQGvzkH54y5-F498Be73uPg6qvttVc&s=Q_QchLxVdA3oD-fAujQy0z_KTpV52izawrKjLC_Ecm8&e=
Oh geez sorry bad link
Sarah’s google doc: https://docs.google.com/spreadsheets/d/11r_7mSqNSYQi1suNbfY4g3z1TDeN0T8oudKnL3fjWM8/edit#gid=0
My email is email@example.com
Also, CVC/OEI-@ONE’s First Friday webinar series for Nov 2 is Creating Inclusive Learning Environments for All Students. The 3 webinars are now open for registration: https://onlinenetworkofeducators.org/caninnovate18-full-program/
??? Erin, it’s great that the DE surveys are being done regularly now. Is there any chance though of revisiting the survey design? I know a lot of folks feel they are overly long. They may be a bit dated too…
where is t he link to indicate commitment?
Erin hi there - maybe I am late to this, but can you all clarify why they are looking for a CEO? Wouldn’t this be a chancellor or a dean etc.? It sounds so corporate - is this a not-for-profit?
Every college has a CEO
OK we will have to look into it -
A CEO is a President
I know today is the due date to commitment. Is it a hard deadline or can one of our college confirm on Monday as well?
Accreditation requires a CEO - so it can't be a dean
In all our reports to the Chancellor’s Office, we always refer to CEO, CIO, CSSO, etc
The due date for commitment for the surveys are for the 2019-2020 year?
What will we do without Erin?
We will miss you!
oh no Erin.
What will we do without you? What will LeBaron do?
Can we sign a petition? :)
Thank you, Erin, for everything you've done to help us! Best of luck in the new position.
Bev Van Citters
NO—tank you for everything Erin—we have truly appreciated your work!
I will sign!
Oh Dear - I'll sign!
Wishing you the best!
Thank you for all your work supporting Distance Education in our state. I know you'll continue that good work in student services. ;-)
Online students need services too.
Erin, you will be missed!
But if we get audited by Financial Aid, we still need to make sure there is student-to-student interactions?
Wendy, Financial Aid is also a federal thing. They have no requirement about that.
@Jim, thanks :)
CA is the only entity to have a regulation now about student-student interaction. It would have to be a CA state government audit, like what was done last fall regarding accessibility.
Is that protocol available online?
I'm hosting a conversation about this at CanInnovate, BTW
Does this mean that the accrediting team has to have teacher access in the precious semester. In canvas, once a course closes, we cannot add any visitors or even instructors to that class. So unless we get a list, we would have to change the end date on every class that to add the accrediting team to the shells
?however even though we know there are flaws, portal login and password will suffice for number 2
Is user name and password enough to authenticate students?
There have been dings for authentication when online classes were found that just had students going straight to a publisher website and not through the college system, and didn’t have any other approved methods of authentication …
——But I wonder if that ding would occur now that they are saying to “disregard the outliers”
How do you let students in to work out incompletes (if you close classes at the end of the term)?
I don't think you answered--is that going to be teacher access to our classes?
It could be "evaluator" access maybe?
@Bob, we create a new shell for the incompletes
Or your Canvas Admin could create a special role for this purpose?
right...what can they see?
OR change the end date of the class so we can let the student still access it. But it involves individually doing this for each course
Is it up to the college to provide the “representative sample” of classes - i.e. college chooses which classes to share?
@Jim - I believe it’s random selection
Kenley, how literally would that be done?
I used their protocol last year on a visit and decided at that time that I would begin doing this every semester with our online classes
yes, but to see inbox, you are seeing the teacher private conversations with students - could be problematic
Put all the CRNs in a hat and pick 10%
Register here for Lisa’s Can•Innovate presentation on 10/26, “ACCJC Determination of Regular and Effective Contact” https://cccconfer.zoom.us/webinar/register/WN_kn3WYn7KS7SgTsoksOTZ6A
Who performs the random sampling and when? Ie how much time does the district have to prepare access to the selected classes?
That is helpful, great!
Much better than the scramble when the team arrives.
@Kenley how do you allow access to inbox?
That’s important for everyone to keep in mind (at least for me!). It’s only 100% fully online sections. We discussed this at DEETAC last year sometime.
@Alice they don’t get access to InBox. It’s just like email communications. If the team asks for samples of student to instructor communication we then ask for it from the instructor.
@Alice that’s what we did on the last visit
Sounds like accreditors don't check for web accessibility.
@Alice, because as you know, the InBox is private. Person to person.
But I think that's problematic @Kenley, since faculty will say they're using the Inbox for that regular communication
Right @Lisa! That’s why you can print out (PDF) samples of that regular communication.
@Kenley @Lisa if faculty can provide samples with names redacted, that sounds like it would be acceptable, then
If they'll accept that
Never seen that done, but sounds like a good idea
Redacted, as you say
If the college “defines” email as a method, then they have to
Do we only have to report if the courses are *offered*? We *approve* a bunch to be taught online but only teach a small % online
Remember her first slide: the college defines the regular and substantive contact.
Sorry, is she saying ECAR? I don’t know the reference
Right...okay, sounds like we can customize
For auditing online courses, would there be any philosophical problem with the team accessing all the courses using the colleges test environment of Canvas vs. production environment? Test should include all the course data that is in production, only it's about 3 weeks behind. But, that probably wouldn't matter to a team looking at a prior term's courses.
Your Financial Aid Director is responsible for updating that information as things change
So, at my school - people are confused about what constitutes a ‘program.’ The certificate or degree is understood for the 50% rule, but what constitutes a program please.
@Bob - we thought of that but not all colleges would understand how to do that
so is each instructor allowed to provide their specific activites
Side note: A faculty member’s email is not private. Anything can get a freedom of information request. ;-)
I just want to clarify, that if a “program” let’s say a degree in psych, is 60 units, and if 50% or more of those courses are approved to be online (GE and Major, and Elective courses) then you would fill out a substantive change for good for 5 years for the entire campus and any future programs that would fall under the same category within the 5 years?
@Kenley - true, but I was thinking about students and FERPA
@Alice I was just being difficult.
Gwendolyn Lewis Huddleston
Please state again the difference in action if a program is fully online available.
If a program has already been included in a sub change, even though it was more “DE by Default” at the time, but now it is really being marketed as a 100% online program, is there a need for any additional sub change approval?
?? The degree in PSY would be 60 units, but that’d probably include the GE
@Kenley - not you ;-)
?? So is it 50% of the program requirements that include GE or don’t include GE
So does this mean that we need to plan on doing a significant sub change process every 5 years?
I know the ALO is responsible for these things, but at most of our institutions - faculty is looking to DE Coords to educate them and constituents. I hope ACCJC can legally provide some info for us Coordinators.
Please mute if you are not talking
Kenley, GE is included.
Gwendolyn Lewis Huddleston
my phone isn't working well, here it is typed.
Stephanie: Will you be at the CIO conference next week?
Most of our degrees can be completed 50% or more online because of GE. Even Art Studio reaches that threshold.
That’s what I thought
Gwendolyn Lewis Huddleston
We put all DE programs through approval but now we are considering preparing programs that can be done 100% online. None of these are coorespondence ed, guaranteed. In these cases do we file each program as its own separate substantive change form or maintain the full campus together?
For the record: When you add a new program that is fully online is when we need to submit to ACCJC.
Standard IIA16 askes whether we have programs fully online. Does it mean 50% or line or fully online?
It’s important because of all the changes in sub changes that have occurred since Richard came on board
Last question - what if a department suddenly has 80% of their classes offered online? But they don’t offer a degree or certificate?
somewhere in II A
we have a program that is fully online except one GE class - do we have any fully online program
I was only commenting that it’s important for us to talk about sub changes
Especially in light of a change in the process by ACCJC
yes I am asking
Good question, Joanna
Yes please! I have written in and she says the ALO has to answer.
Can these questions and answers be put into an FAQs so we can all be on the same page?
Great idea @Scott
Answer to every FAQ: “It depends"
I second the motion for an FAQ - our faculty and deans are in need of this information seriously.
So glad to hear that the guide has been revised!
Thank you Stephanie!!!!
Thanks DECO for bringing Stephanie in
Thanks everyone! Please look for the PD survey in your mailbox :)
Great information :)
Great work, Joanna!
Have a great weekend everyone!